Capacity Building Coordinator
The Capacity Building Coordinator provides project and administrative support to capacity building initiatives and leadership personnel. This role is responsible for the creation and execution of administration, finance, and project management processes. The coordinator manages all continuing education certification processes and facilitates communication internally and externally to support the overall work of Capacity Building.
The salary for this position is $62-70k. This position is based in the organization's Los Angeles or Berkeley office with a hybrid remote/in-office schedule.
- Tracks and creates tracking mechanisms for grants, contracts, and other finance-related materials for Capacity Building efforts.
- Assists with the preparation of Capacity Building contracts and grants, such as training agreements, funding requests, and contracts for services, formatting and submitting documents as needed.
- Oversees accounts receivable for Capacity Building projects, including the oversight of internal and customer invoices, processing with the finance department, and provision of receipts to customers.
- Maintains a system for tracking invoices and following up on all outstanding division invoices.
- Supports virtual and in-person training activities including scheduling, processing payments, providing reports of planned and completed trainings, and coordinating logistics for virtual and live events.
- Tracking enrollments in the learning management system (LMS), and checking in and approving course video/education plan uploads for certification trainings.
- Assists with the planning and coordination of the annual Sexual Health Update conference, including communicating with speakers, sponsors, and conference participants and obtaining and organizing agreements, payments, and other materials.
- Coordinates Capacity Building payments, including verifying expenses, obtaining approvals, ensuring appropriate use of cost-center codes, maintaining records, and tracking monthly statements.
- Tracks and prepares all continuing education information for training activities, including certificates, evaluation summary reports, and class rosters from the LMS.
- Manages continuing education (CE) activities for CME, Nursing, CHES, and CPH, including the maintenance of administrative files, preparation of CME annual and CHES quarterly reports, and preparation for re-certification surveys and on-site reviews.
- Create CE course modules and certificates in LMS
- Create webinar evaluations (SurveyMonkey) and CE application forms (Google Forms)
- Coordinates the answering of customer service calls/emails to provide and obtain information about continuing education credits.
- Additional duties, as assigned.
The requirements listed below are representative of the experience, knowledge, skill, and/or ability required to perform this job.
- Successful candidates must be mission-driven and passionate about protecting and expanding access to sexual and reproductive health care for all
- College degree preferred and/or minimum of three years’ experience working in an administrative capacity in a non-profit or business environment.
- Ability to communicate effectively both verbally and in writing with individuals inside and outside the organization.
- High computer proficiency (PC or Mac) including Microsoft Office and other software products (Word, Excel, PowerPoint, Adobe), financial software and collaborative, web-based tools (Dropbox, Google, Box).
- Experience using content management, website, and email marketing tools (e.g., WordPress, Drupal) is preferred.
- Excellent planning and project management skills, including the ability to work effectively both independently and as a member of a team.
- Strong time-management skills and the ability to organize and complete multiple tasks with different time lines.
- Ability to be resourceful, multi-task and adjust well to shifts in priorities in a deadline driven environment.
- Strong editing and proofreading skills and attention to detail with numeracy.
- Strong knowledge of administrative/office systems, electronic file management, and basic equipment, and the ability to develop effective administrative procedures.
Certificates, Licenses, Registrations:
A current California Driver’s License, current registration and current automobile insurance coverage is required if you drive on company business.
Physical Demands:
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee is occasionally required to lift up to 25 pounds. The vision requirements include: close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment:
Essential Access Health’s mission is to champion and promote quality sexual + reproductive health care for all. All employees must be supportive of Essential Access Health mission and goals and be able to handle mature subject material about sexual and reproductive health in a confident and professional manner.
Essential Access Health champions and promotes quality sexual + reproductive health care for all. All employees must be supportive of the organization's mission and goals. Essential Access is committed to fostering a work environment and organizational culture where all staff members feel welcomed, safe, respected, and valued. We strive to create a workplace that is free from discrimination and advances equity and inclusion. We commit to a diverse workforce representative of the communities we serve.
We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
Essential Access offers a competitive salary and benefits. Essential Access is an M/F, Disabled, and Vet EEO/AA Employer.
Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.
Tell us why you are a great fit for Essential Access. Please submit a letter of interest, resume and compensation requirements to: mtraveil@essentialaccess.org.